What location-verified clock-ins change about your invoice

Technology · 15 Jan 2026 · Cando Personnel

Traditional agency timesheets are a memory exercise. Someone writes down roughly when people started, a supervisor signs it, and the invoice follows. Everybody knows it is approximate, and the approximation never rounds in the client's favour.

How verified clock-in works

The worker clocks in on their own phone. The browser supplies a GPS position, and the app measures the distance from your site boundary before the event is accepted. No location, no clock-in — the server rejects it. The distance is stored on the record, so an out-of-area event is visible rather than hidden.

What it changes

• Hours on the invoice match hours on the site.
• Late starts are visible the same morning, not the following week.
• Disputes are settled by data rather than by whoever is more insistent.
• Payroll and invoicing both build from the same record, so they cannot drift apart.

What about privacy?

Location is captured at the moment of clocking in or out and nowhere else. Workers are told exactly what is recorded and why, and it is used solely to verify attendance at a booked shift — which is a legitimate interest a tribunal would recognise, provided you say so plainly and do not track people between shifts.

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